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Systems University Libraries Chhattisgarh Ã¢â¬Myassignmenthelp.Com
Question: Discuss About The Systems University Libraries Chhattisgarh? Answer: Introducation The current system that is being followed at the library has a lot many flaws in terms of operations and management. It is not possible for the management to keep a track of the members and the videos that are borrowed by them. Management of loans has also become difficult to track with the increase in the number of members. Due to the issues in the current system, the members are beginning to look out for similar business units in the area. It is due to the reason that they are not satisfied by the services that are being provided to them which leads to deterioration of revenues for the organization. An automated library management system that has been proposed will be able to bring back the reduced customer trust and will lead to higher profits and competitive advantage. Data gathering Data Analysis Questionnaire: The technique will allow the project team members to extract the information from the project stakeholders regarding their expectation from the system. A set of questions will be provided to them and their response will be received on the same (Chaleunvong, 2009). Interviews: The project team may also arrange interview sessions with the project stakeholders, such as, library owner and management team so that they may bring forwards their concerns with the current system and their expectations from the new system. Brainstorming Sessions: There may also be group sessions executed to bring out the new concepts and ideas and gather maximum information (Morgan and Harmon, 2011). Automated data analytics tools: These tools may be used by the project team members for automatic analysis of the data and information that is collected using the above three techniques. Data Modeling and Normalization Tbl_Branch Attribute name Data type branchNo Number address String telephone Number manager Number Tbl_Staff Attribute name Data type staffNo Number firstName String lastName String position String salary Number Tbl_Category Attribute name Data type code String name String description String Tbl_Video Attribute name Data type videoNo String copyNo String title String category String dailyRental Number cost Number categoryNo Number Tbl_Customer Attribute name Data type memberNo Number firstName String lastName String street String State String zipcode Number dateOfRegistration Date branch Number Tbl_Publisher Attribute name Data type publicationNo Number firstName String lastName String licenseNo Number city String country String Technical Feasibility The project will have a set of functional and non-functional requirements which will be required to be implemented. There will be a front end and a back end that will be developed for the library management system using PHP as the programming language and MySQL as the database. There will be data analytics tools that will also be required to be integrated in the system along with payment gateways and security tools. All of these functionalities are doable and there will not be any issues in the compatibility between the sub-systems. The project is feasible from the technical aspect (Thompson, 2005). Economical Feasibility There will be various costs that will be associated with the project in terms of cost of the tools, cost of resources and cost of the project activities. The costs will be handled and provided by the project sponsor. Monash Video Library is in business since long and the project sponsor will be able to manage the costs. The project is feasible from the economical aspect (Gis, 2013). Operational Feasibility The features and functionalities that will be implemented in the system will be used by the end-users which would comprise of the members and the administrative department. The system will have a set of support documents so that the users may not get stuck at any point. The project will be feasible from the operational aspect as well. Business Requirement specification Functional Requirements Ability to the member and the admin to login to the system in a secure manner. Ability to the member to view the video catalogue and apply filters on the same. Ability to the member to select a particular video for borrowing. Ability to the member to apply the option of hold on the video to get it later (Ahmed, 2015). Ability to the system to generate alerts for the members before their due date of return. Ability to the admin to view the information on videos that are borrowed by the members. Ability to view the return details by the admin. Ability to extract reports from the system in terms of videos borrowed, returned and pending over a period of time. Ability to manage the member subscriptions by the admin. Non-functional Requirements The library management system must allow the members and the admin to login and use the system at any time and from any location. The performance of the system shall never be compromised with increase in the number of users at the same time. The throughput time and response time shall stay constant. The system shall be scalable so that the new requirements and modifications can be made as per the changing nature of technology and specifications (Chung, 2013). There will be updates that will be required to be installed in future. The system shall allow the ability to easily maintain it. The system shall have good usability and it should match with the functional aspects that are provided to the team members (Eeles, 2012). Business Proposed solution The proposed solution for Monash Video Library is the automated information system for the management of the library operations. There are currently many issues that are seen with the present system in terms of inaccurate information management, slow processing and likewise. These problems will be overcome by the new system as it will automate the activities, such as, login, video borrowing, video returns, report management, member subscriptions etc. It will lead to enhancement of the customer engagement and trust as they will be able to view all the services provided by the library through the system. The flow of operations will also improve along with information handling and management (Kumar, 2014). It will lead to a competitive edge to the library in the market and will also improve upon the revenues and profits that will be earned. Implementation issues There may be certain issues in terms of the implementation of the new system that may be observed. The implementation of the library management system in Monash Video Library will bring in many technical and operational changes for the members of the staff. They may take time to get used to the new system which may lead to the loss in productivity and efficiency levels of the employees. It will be required for the end-users to make them aware about the system functions and features with the medium of training sessions. There may be users who may miss out on these sessions and may face operational challenges as a result. The implementation of the system may also bring in additional costs in case of security attacks or technical failures. These additional costs may be difficult to bear by the project sponsor and may lead to further challenges. Such a system is being implemented for the first time in the library and therefore, it may bring up security risks and attacks. There may be breaching of information along with loss or leakage that may take place. References Ahmed, M. (2015). Management Information Systems in University Libraries of Chhattisgarh. [online] Available at: https://crl.du.ac.in/ical09/papers/index_files/ical-121_185_722_1_PB.pdf [Accessed 21 Sep. 2017]. Chaleunvong, K. (2009). Data Collection Techniques. [online] Available at: https://www.gfmer.ch/Activites_internationales_Fr/Laos/PDF/Data_collection_tecniques_Chaleunvong_Laos_2009.pdf [Accessed 21 Sep. 2017]. Chung, L. (2013). Non-Functional Requirements. [online] Available at: https://www.utdallas.edu/~chung/SYSM6309/NFR-18-4-on-1.pdf [Accessed 21 Sep. 2017]. Eeles, P. (2012). Non-Functional Requirements. [online] Available at: https://www.architecting.co.uk/presentations/NFRs.pdf [Accessed 21 Sep. 2017]. Gis (2013). Feasibility analysis. [online] Available at: https://www.gis.geo.uj.edu.pl/Teaching_tool_on_knowledge_transfer/eng/wydruki/pdf/Feasibility%20analysis.pdf [Accessed 21 Sep. 2017]. Kumar, P. (2014). Library Management System. [online] Available at: https://dspace.cusat.ac.in/jspui/bitstream/123456789/8218/1/library%20management%20system.pdf [Accessed 21 Sep. 2017]. Morgan, G. and Harmon, R. (2011). Data Collection Techniques. [online] Available at: https://www.appstate.edu/~steelekm/classes/psy3100/Documents/DataCollection.pdf [Accessed 21 Sep. 2017]. Thompson, A. (2005). Business Feasibility Study Online. [online] Available at: https://bestentrepreneur.murdoch.edu.au/Business_Feasibility_Study_Outline.pdf [Accessed 21 Sep. 2017].